Fix the Source Data. In the example shown, the source data is a list of 50 employees, and some employees are not assigned to a department. For example, if the source data has the District name missing in some records, we can use a pivot table to count those records. If you want to use this type of calculated formula and have a sum shown in the grand total, the best way is to create the formula in the source data table and then pull it into your pivot table as a separate column which will show the correct grand total. Totals in the Source Data One of the most common questions I see on my free 3-part video series on pivot tables & dashboards is, “Why does the pivot table default to Count instead of Sum when I add a field to the values area?”. Why you NEED to know about Pivot Tables. I have a created a pivot table to sum data on three columns. Occasionally though, you might run into pivot table sorting problems, where some items aren't in A-Z order. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. Watch in full screen HD or on Youtube.. Why does the Pivot Table Default to Count? It counts numbers, and does not count blank cells, errors or text. The Pivot Table is configured to group out data by department, and automatically creates a category called "(blank)" for employees without a department value. How do I get the Pivot table to see the data that IS numeric , as numeric. The steps below will walk through the process of counting values and unique values in a Pivot Table. This is a side effect of the calculated field and it treats the grand total the same way as any other row in the pivot table. Put the District field in the Row area, and another copy of the District field in the Values area. Pivot Table Source Data. summarize values by sum in Pivot table not working working in pivot table and summarize values by sum is not working (the output is "0"), whilst summarizing by count gives an output of "682185"; this as the table is having so many lines. I have downloaded the results of an online survey and have started building a pivot table to try and make sense of them. problem is that n = PF1.PivotItems.Count returns wrong number. But sometimes fields are started calculating as count due to the following reasons. if I do Count (Numbers Only), it will not count. A pivot table is an easy way to count blank values in a data set. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" Excel doesn’t count empty cells when summarizing in a pivot table, so you might not get the result that you expected. This enables us to have a valid representation of what we have in our data. The pivot table error, "field name is not valid", usually appears because one or more of the heading cells in the source data is blank. Problem 3# Excel Pivot Table Sum Value Not Working. There are 7 columns of data, and no blank columns or rows in the list. Whenever the fields are added in the value area of the pivot table, they are calculated as a sum. The reason I know this is if I do COUNT, it will count the rows. Below is an extract of my common sync procedure. Pivot tables also have a Count Numbers function, which is like the worksheet COUNT function. Another very annoying Excel pivot table problem is that all of a sudden Excel pivot table sum value not working. In the raw data tab, rows are responses and columns are answers. If we check the source data for this pivot table, everything looks okay. Visible pivot tables use the named range as source and show correct data after each import. For instance, in the example below, there is a count of 16 for clients when distinctly, they are only 4. We can count values in a PivotTable by using the value field settings. When I set reportfilter for one pivot-table I would like all the others to have their filters updated the same way. They are numeric , but the Pivot table will not see them as numbers, hence will not sum them. The Count function in a pivot table is like the worksheet COUNTA function. I've attempted to attach the spreadsheet to this thread (not sure if it's worked, as the attachment button doesn't seem to do anything!). Delete obsolete items from your Pivot Tables blog post or watch the YOUTUBE video.. Go back to your Pivot Table and hit Refresh; That’s it; So to recap, ensure your columns of data are not blanks or contain text and Excel will default your Pivot to SUM! It counts text, numbers and errors, and does not count blank cells. Refresh all of your Pivot Tables with one click. 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